ISO PS009 Data Facility Security

Policies and Standards ISO PS009 Data Facility Security [Previous]  [Next]  [Policy Home]

Policy Name: Data Facility Security
Policy Number: IS PS009
Effective Date: July 23, 2007
Review Date: July 23, 2008
Last Revision Date: July 23, 2007
Last Revision By: Bruce W. Edwards
Contact Name: Bruce W. Edwards
Contact Email: ISOPolicy@louisville.edu
Approved By: Compliance Oversight Council
Version: 1.0

POLICY:

Data Facilities are controlled facilities devoted to housing servers, networking equipment and other computing devices. Access to the University, school, division or other data facilities must be controlled and restricted to appropriate personnel as required by their position and responsibilities.

STANDARDS:

Administrative Standards

General:

• Access control procedures must be in place to reasonably ensure that only authorized personnel have access to a data facility.
• Visitor, contractor or other appropriate but non-routine access to a data facility must be granted and logged through designated personnel.
• Either a visitor or service badge must be assigned or the person must be escorted while in the data facility.
• Access control devices and their related maintenance records must be well maintained.
• Procedures must be in place for contingency operations. IS PS002 Business Continuity and Disaster Recovery.

Information Technology Division Computing Data Facilities

• If access to the data facility is required on a regular basis, a card key and Personal Identification Number (PIN) should be issued.
• All authorized personnel entering the data facility must wear their University of Louisville identification or the visitor/service badge assigned.

Technical standards:

General:

• Adequate conditioned power, uninterruptible power supplies, fire suppression devices, climate control and other environment maintenance equipment must be used if an assessment of the criticality and sensitivity of systems housed within the computing operational center deems it appropriate.
  Note: The need for and depth of these types of services within the data facility is information developed within a Business Continuity and Disaster Recovery Plan (see ISO PS001 Business Continuity and Disaster Recovery).

Information Technology Data Facilities

• Access Control - key card and personal identification number and/or campus card with proximity chip must be used for authentication and access control.

All persons while conducting/performing work, teaching, research or study activity or otherwise using University resources. Scope/Applicability also includes all facilities, property, data and equipment owned, leased and/or maintained by the University or affiliates.

POLICY AUTHORITY / ENFORCEMENT:

The University's Information Security Officer (ISO) is responsible for the development and oversight of these policies and standards. The ISO works in conjunction with University Leadership, Information Technology, Audit Services and others for development, monitoring and enforcement of these policies and standards.

POLICY REVIEW:

This policy will be reviewed annually to determine if the policy is in compliance with the applicable security regulations and University direction. In the event that significant regulatory changes occur, this policy will be reviewed and updated as needed.

COMPLIANCE:

Failure to comply with these policies and standards and/or any related information security and/or information technology policy, standard or procedure may result in disciplinary action up to and including termination of employment, services or relationship with the University and/or action in accordance with local ordinances, state or federal laws.

Version / Revision Date / Description

1.0 / July 23, 2007 / Original Publication

Approved July 23, 2007 by the Compliance Oversight Council
Shirley C Willihnganz, Executive Vice President and University Provost, Chair of the Compliance Oversight Council

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